The objective of this transition project is to transfer organizational and individual functional capacity from externally funded programmes to the MAIL formal organizational structure. To accomplish this requires close coordination with a wide range of stakeholders, internal to MAIL’s technical and administrative structures (e.g., Human Resources, Finance) and other international donors supporting MAIL’s transition efforts. The project will focus on supporting the transition process of integrating the five EU-funded programmes into MAIL’s institutional organization, specifically:
Assisting MAIL’s Deputy Minister for Technical Affairs Directorate assume policy and programme, technical, and administrative responsibilities of the EU-funded programmes
Coordinating transition activities specific to the EU-funded agriculture programmes with MAIL and other donors,
Assuring the regularity of all the transition programme in MAIL, and
Advising the EU Delegation on specific technical matters related to structuring their budget support post-transition.
The structure and functioning of project management unit which will be in a position to assume the above-mentioned responsibilities should be proposed as an introduction to the expertise mobilized. This structure illustrated by an organigramme will take into consideration i) the external staff related to the five EU-funded agricultural programmes expected to be absorbed by the Project and than progressively transitioned to the MAIL Taskheel and ii) the expected need for National and International Technical Assistance. While the overall requirement for national and international expertise is left to the appreciation of the contractor, the following expertises is considered by the contracting authority and the Beneficiary (MAIL) as essential.
The Monitoring and Evaluation expert will be responsible for the M&E of the project, as well as participate to the strengthening of the MAIL M&E Directorate. Other responsibilities envisioned include, but is not necessarily limited to:
- Identify information requirements of components concerning planning, monitoring and evaluation;
- Work closely with the MAIL to ensure that the results of the operational monitoring and evaluation in the field are efficient and effective;
- Implement the project monitoring and evaluation strategy, as established in agreement with MAIL M&E strategy;
- suggest measures to improve the monitoring system;
- Review the performance indicators and reports produced by different stakeholders and suggest necessary changes;
- Monitor and report on the performance of the project and the MAIL during the transition process;
- Set up operational arrangements for collecting, analyzing and reporting.
- Ensure that the M&E system feeds in the Institutional Development and Capacity Building component of the project;
- Provide training related to the Monitoring and evaluation function;
- Coordinate and assist in the institutional strengthening and capacity building activities of the project to ensure a long-term approach to participatory monitoring and evaluation process;
- Provide support to the MAIL experts to develop better performance indicators, and agree on reporting requirements;
- Assist the project in preparing periodic reports on the activities, schedule, and financial status of all project components in a standard reporting format as required by the EU contractual obligations;
Qualifications and skills
The expert should have a Bachelor in Human Resources, Social Sciences, Statistics, Economics, public policy, or any other related field.
The expert should be fluent in English (written and spoken).
General professional experience
At least 10 years working experience with a minimum of 5 years in management, project monitoring and evaluation in at least 3 different developing countries, with at least one experience in Fragile States. Experience in another relevant connected field would be an advantage.
Specific professional experience
The expert should have specific experience in the following areas:
- 5 years experience working with international organizations on project monitoring and evaluation;
- Good communication and social skill, familiarity with MAIL and EU contractual obligations;
- Knowledge of best practices in monitoring development strategies;
- Experience of leading a team at least during two years on a project;
- He/she should demonstrate excellent communication and facilitation skills, with highly desirable (above working experience with extensive training / components), as well as training, capacity building and interpersonal skills including diplomacy, tact, and the ability to negotiate and build consensus;
- Experience in Afghanistan or Central-Asia countries would be an advantage;
- Knowledge of Dari and/or Pashtu would be an advantage.
The intended start date is 1 November 2013 and the period of implementation of the contract will be 36 months from this date.